# RFP Compliance Checklist (27 items)

**From qlows · https://qlows.com/templates/rfp-compliance-checklist**

Use this as the starting grid for any new RFP. Skip items that don't apply to the buyer type. Anything you can't check off is a gap that may disqualify your bid.

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## Universal items (every RFP)

  1. [ ] Cover letter signed by an authorized officer
  2. [ ] Vendor information form (legal name, EIN/VAT, address)
  3. [ ] Executive summary within page limit
  4. [ ] Pricing in the requested currency and tax treatment
  5. [ ] Proposal validity period stated and acceptable
  6. [ ] References — quantity, recency, and contact details
  7. [ ] Insurance certificates within 30 days of bid date
  8. [ ] Conflicts of interest disclosure
  9. [ ] All required signatures and initials on every required page
 10. [ ] File format, file naming, and submission method match the spec

## Commercial RFPs

 11. [ ] MSA / SOW template acceptance (or redlines documented)
 12. [ ] SLAs and penalty clauses acknowledged
 13. [ ] Liability cap aligned with the request
 14. [ ] Payment terms (NET-30 unless explicitly different)
 15. [ ] Data residency commitments (EU / US / region-specific)
 16. [ ] Sub-contractor disclosures
 17. [ ] Delivery timeline and key milestones

## Federal-light RFPs (US)

 18. [ ] FAR / DFARS clauses incorporated by reference (where applicable)
 19. [ ] SAM.gov registration current
 20. [ ] Small business / set-aside certifications attached
 21. [ ] Past Performance Information Reports (PPIRs) referenced
 22. [ ] Section 508 / accessibility compliance statement

## EU public-sector RFPs

 23. [ ] GDPR data processing addendum signed
 24. [ ] Local content / regional sub-contractor disclosures (where applicable)
 25. [ ] ESPD / standard tendering form completed
 26. [ ] Tax compliance certificate within validity
 27. [ ] Tender language matches required language(s)

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## How to use this as a matrix

For each row, track these columns in your own working doc (Notion, Excel, Google Sheets):

  | # | Requirement (verbatim from RFP) | Source (page/section) | Status (open/drafted/locked) | Owner | Response location | Evidence |

The matrix is the source of truth for "are we ready to submit?". When every row is locked with evidence, you are.

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## Want this auto-generated from your RFP?

qlows extracts the compliance grid in 47 seconds (instead of 2-4 hours), with ~94% first-pass accuracy on explicit requirements. We surface edge cases for human review.

Currently in private beta. Book a demo at hello@qlows.com.

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