# Project Proposal — [PROJECT NAME]

**From qlows · https://qlows.com/templates/proposal-template**

A complete proposal scaffold for service engagements. Designed so the buyer can scan it in 5 minutes and decide.

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**Prepared for:** [BUYER ORGANIZATION]
**Prepared by:** [VENDOR NAME]
**Date:** [YYYY-MM-DD]
**Version:** 1.0
**Validity:** 30 days from issue

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## 1. Executive summary

[3-5 short paragraphs. The buyer should be able to read ONLY this section and understand: what you propose, why you, what it costs, and when it ships.]

  - **The problem we understand:** [1 sentence]
  - **What we propose:** [1 sentence]
  - **Why qlows / [VENDOR]:** [1 sentence — your top differentiator for THIS buyer]
  - **Investment:** [Range or fixed]
  - **Timeline:** [Start to finish]

## 2. Understanding of the request

[Demonstrate that you read the RFP/brief carefully. Restate the buyer's challenge in your own words. This single section often decides whether the buyer keeps reading.]

Key needs we identified:
  - [Need 1]
  - [Need 2]
  - [Need 3]

Constraints we noted:
  - [Constraint 1 — e.g. fixed budget, fixed deadline]
  - [Constraint 2]

## 3. Proposed approach & methodology

### Phase 1 — [PHASE NAME] · [duration]

[1-2 paragraphs explaining what happens, why, and what the buyer sees at the end]

### Phase 2 — [PHASE NAME] · [duration]

[Same structure]

### Phase 3 — [PHASE NAME] · [duration]

[Same]

## 4. Team & relevant experience

| Role | Name | Background |
|---|---|---|
| [Lead] | [Name] | [1-line summary of relevant experience] |
| [SME 1] | [Name] | [1-line] |

### Relevant past projects

  1. **[Past project 1]** for [Client]. [What we did]. **Outcome:** [metric or qualitative result].
  2. **[Past project 2]** for [Client]. [What]. **Outcome:** [result].
  3. **[Past project 3]** — [optional third].

## 5. Timeline & milestones

| # | Milestone | Date |
|---|---|---|
| 1 | Kick-off | [YYYY-MM-DD] |
| 2 | [Phase 1 deliverable] | [date] |
| 3 | [Phase 2 deliverable] | [date] |
| 4 | Final acceptance | [date] |

## 6. Pricing structure

Pick the pricing model the buyer has indicated they prefer. If they haven't, default to fixed-price.

### Option A — Fixed price

**Total: [CURRENCY] [AMOUNT]**

Payment schedule:
  - [%] on execution
  - [%] on [milestone]
  - [%] on final acceptance

### Option B — Time and materials (cap optional)

**Rate:** [CURRENCY] [AMOUNT] / hour
**Estimated hours:** [RANGE]
**Cap (if requested):** [CURRENCY AMOUNT]

### Option C — Milestone-based

| Milestone | Fee |
|---|---|
| [M1] | [Amount] |
| [M2] | [Amount] |
| [M3] | [Amount] |

## 7. References

Available on request, or:

  1. **[Reference 1]** — [Role, Company]. Email: [contact]. Engagement: [brief].
  2. **[Reference 2]** — [Role, Company]. Email: [contact]. Engagement: [brief].
  3. **[Reference 3]** — [Role, Company]. Email: [contact]. Engagement: [brief].

## 8. Terms, assumptions, and exclusions

### Assumptions
  - [Assumption 1 — e.g. "Client provides production access by [date]"]
  - [Assumption 2]

### Exclusions
  - [What's NOT in scope]
  - [Anything the buyer might reasonably assume but isn't included]

### Terms
  - This proposal is valid for 30 days from the date above
  - Engagement subject to a Master Service Agreement (or signed Statement of Work)
  - Standard payment terms NET-30 unless otherwise agreed

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**Acceptance**

To accept this proposal, sign below or reply with confirmation:

Buyer name: ________________________
Title: ____________________________
Date: _____________________________
Signature: _________________________

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## Want this auto-generated from a discovery call?

qlows turns RFPs and discovery briefs into structured proposals grounded in your past projects. Currently in private beta — hello@qlows.com.

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